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Nouvelles et évènements

La ratification

[17 novembre 2017]Chers collègues, Au nom de l'équipe de négociation et du Conseil d'administration, je tiens à remercier tous ceux qui ont pris le temps de voter pour notre prochaine convention collective. Nous avons, ensemble, marqué une période importante de notre histoire, par la ratification de la nouvelle convention collective par un retentissant 76 pour cent.   Merci Guy Dubois

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Résultat de la ratification

[15 novembre 2017]C'est avec grand plaisir que nous communiquons le résultat de la ratification pour la nouvelle convention collective qui aura lieu le 1er avril 2018. Le taux de participation est de 38,99% En faveur             917            ...

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L'ENVOI POUR LES MODIFICATIONS...

[27 octobre 2017]Bonjour,    Comme on le prévoyait, nous avons le plaisir d’annoncer que l’envoi pour les modifications proposées à la convention collective pour ratification a eu lieu aujourd’hui.   La livraison des bulletins de vote/enveloppes aura lieu durant la semaine du 30 octobre 2017. Si vous n’avez pas reçu votre bulletin de vote/enveloppe d’ici le jeudi 2 novembre 2017...

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Notre constitution

 

Disponible en anglais seulement

Our Constitution

ASSOCIATION OF POSTAL OFFICIALS OF CANADA

OTTAWA BRANCH

Index

Article                                     Subject Page

1                              Name and Branch Structure                                         2

2                              Objectives                                                                     2

3                              Membership                                                                  3

4                              Branch Officers                                                            3

5                              Duties of Officers                                                         4

6                              Branch Representatives                                                9

7                              Meetings                                                                       10

8                              Rules of Order Governing the Conduct at Meetings    11

9                              Nominations and Elections                                           12

10                            Gratuity and Expenses                                                  13

11                            General By-Laws                                                          15

Article 1 - Name and Branch Structure

a)         The name of the Branch shall be known as the: Ottawa District Branch

b)         It shall consist of all APOC employees in the following areas:

1)   Arnprior                                       9)   Hawkesbury                         17) Gananoque

2)   Ottawa (Head Office)                  10) Renfrew                                18) Kingston

3)   Carleton Place                              11) Perth                                     19) Napanee

4)   NCR (C&D)                                 12) Brockville                            20) Trenton

5)   Ottawa (Plant)                              13) Smiths Falls                         21) Peterborough

6)   Cornwall                                      14) Sales / Serve Ottawa            22) Omemee

7)   Pembroke                                     15) Belleville                              23) Lindsay

8)   Petawawa                                     16) Cobourg

c)         As the word "gender" may or could be mentioned in the following By-Laws, it shall be construed to cover the "gender" they/them as a gender fluid application.

Article 2 - Objectives

a)         To unite all Branch members in order to protect the rights and interests of all members in all matters connected with employer - employee relations.

b)         To conduct training programs for members in both official languages. 

c)         To maintain and improve the efficiency of the Postal Service.

Article 3 - Membership

a)         All Postal Officials in the Ottawa Branch Area may become members of the Branch.

b)         All members are required to pay an initiation fee of five dollars ($5) for which they shall receive a membership card, as well as a copy of the By-Laws.

c)         To be a member in good standing, a member must appear on the monthly check off sheet published by the National Office. (Subject to Article 3 - b)

e)         A member who holds a position within the Association shall immediately resign their office and any roles or responsibilities on behalf of the Association at any time they obtain an (acting) assignment outside of the bargaining unit, such individuals will not be entitled to run for positions within the Association or attend membership meetings until such time as they return to the bargaining unit. (from article 4.7 APOC National Constitution)

f)          Discipline of Members (refer to article 6 of National APOC Constitution).  

Article 4 - Branch Officers

There shall be one Standing Committee known as the Executive, and it shall be composed of the Officers listed below;

1)         President

2)         Vice-President / Grievance Officer

3)         Secretary-Treasurer

4)         Branch Representatives

Between Elections a vacant position on the Standing Committee shall be filled by a member in good standing by the Executive, requiring two thirds (2/3) majority consent.

Any member of the Executive that has been absent without good reason shall be retired and his office filled according to the procedures governing a vacancy on the Executive.

Article 5 - Duties of Branch Officers

President

The President shall be recognized as head of the Branch, presiding at all regular and special meetings.  They/them shall oversee the operation of the Branch and the work done by its executives such as but not limited to;

•           Grievances and grievance files;

•           Distribution of Branch correspondence;

•           Orders or Bulletins issued by Canada Post Corporation;

•           Minutes at all General and Special Meetings;

•           Money and deposits to the credit of the Ottawa Branch;

•           Audited financial statement of accounts;

•           Eligibility of any member wishing to stand for office;

•          Attendance at Divisional Council Meetings (DCM), National Branch Presidents, National Conventions. 

•           Representatives have contacted all new Members coming into the Branch and obtain a completed application for membership card and forward it to the Secretary-Treasurer of the Branch, DVP and National Secretary-Treasurer

The President shall cast the deciding vote in case of a tie on any matter being voted on and shall supervise the work of all committees and all Executive Officers and shall appoint all committees not otherwise provided for.

The President shall ensure all meetings are called in accordance with provisions of the Branch Constitution.  The President shall sign all official documents on behalf of the Ottawa Branch.  Every effort shall be made to visit each office at least once during his term in office.

Attend monthly consultations for all directorships within the Branch.

The President shall familiarize himself with Article 29, 42, 43, 44, Letters 1,2, 4 & 6

Staffing/vacancies/projects/resignations                       

Disability Management/RTW

Temporary Appointments without competition

Probationary review for APOC not performing well

Monthly Consultation with LR

OT opportunity lists – Yearly

Vacation scheduling Yearly

Relief as per Letter 6 of APOC Collective Agreement

 

Shall advise DVP of any reorganization (Art. 13.6) in his branch 

Shall ensure minutes are taken by corporation, revised and amended according to discussion

Copy of final minutes shall be shared with DVP

24 hours notices – discipline, grievance and arbitration   

The President shall familiarize himself with Article 14, 15 and 16 to ensure they are respected.

The President will ensure the Branch of the Association, and the Divisional Vice-President, are advised twenty-four (24) hours in advance of a disciplinary interview or disciplinary counseling session by way of electronic transmission.

The President shall remind the employee of his right to have an Association representative accompany him.

The President shall attend interviews that have a potential of culpable or major misconduct. Otherwise, the President shall assign a representative to attend the interview and ensure a counseling session is held before hand. 

Before presenting a grievance through the Association representative, the President shall attempt to resolve the issue at complaint stage as per Article 15 and advise the DVP should a grievance be filed. 

The President shall ensure the end to end (Article 14, 15 and 16) process and ensure the file contains all supporting documents/evidence for Arbitration.                    

PMP & PIP process 

The President shall familiarize himself with Article 43, 47 and related appendix/letters and corporate process;

The Collective Agreement only allows for a grievance to be submitted for a “1” rating.  For any other rating, the rating cannot be grieved, but the process on how the rating was established can be. The “HRP&D Process is found on the Intrapost Website and is referred to in article 47 of the Collective Agreement.  The President should be advised in writing by the corporation if a member is trending towards a PIP. 

President can assign a representative to assist the first pre-PIP meeting with the member.

For 2 Ratings the President shall guide members and document the files of those challenging 2 ratings.  The President shall advise Members who have reviewed their PMP with their Team Leader and are not satisfied with the rating applied to do the following: “Obtain all your documents pertaining to Performance Management; Review the HRP&D process found on the Intrapost site “You @ Canada Post / Performance Management”, and identify irregularities that will support your case; Meet and discuss your case with the APOC Representative; accompanied by the APOC Representative, schedule a meeting with Manager or Director and discuss concerns on the applied diagnosis regarding your rating. The 2 rating process can be found on APOC website.”

The President shall debrief DVP of 2 ratings they/them wish to be brought to CPC and challenged upon rating availability.         

Vice-President / Grievance Officer

The Vice-President/Grievance Officer shall assist in the performance of the duties of the President and shall assist in maintaining order while occupying the office of Vice-President/Grievance Officer.  In the absence of the President, the Vice-President/Grievance Officer shall fulfill the role of President.  They/them shall be involved in aiding the President in all operations of the Branch. They/them shall also be responsible for all representations on behalf of all members.  Take lead and prepare all grievances to be put forth in a timely manner.  Keep all necessary documents and any other paperwork associated with the grievances.  The Vice-President/Grievance Officer shall assume the position and duties of the Secretary-Treasurer where required.

Secretary-Treasurer

The Secretary-Treasurer shall have charge of all correspondence.  Correspondence addressed to the President, Secretary-Treasurer, Chairman or committees, shall be forwarded to the Officer concerned.  They/them shall receive and file pertinent Orders or Bulletins issued by Canada Post Corporation.  They/them shall record the minutes at all General and Special Meetings.  The writing and keeping of all minutes shall be in such a manner that is readily referenced.  They/them shall post all notices for Regular and Special Meetings notify all Executive Officers by writing or by other means of all Executive Meetings.  They/them shall forward to the President for signing, all documents concerning the business of the Branch.  At the termination of their office, they/them shall turn over all records of the Branch in their possession to their successor. The Secretary-Treasurer shall eject any member at a meeting ruled by members present to be abusive or obstructive.  They/them shall allow APOC Members in good standing, dues paying APOC Temps and Terms and Associate Members, to attend Branch Meetings and shall record the names of those attending.

The Secretary-Treasurer shall be tasked with insuring the views of their respective constituencies are brought forward at General Meetings and before the Executive.

The Secretary-Treasurer shall receive all money and deposit it to the credit of the Ottawa District Branch in the authorized account of any financial institution approved by the Executive Committee.  Two signatures from the Executive are required on all cheques.  Payments for single expenditures over one thousand ($1,000.00) will be submitted to the Membership for approval at a Regular General Meeting prior to payment.

The Secretary-Treasurer shall not issue any voucher or cheques in payment of any amount without an invoice and authorization for payment must be duly recorded in the minutes of a General Meeting.  No expenditures exceeding one thousand ($1,000.00) will be authorized during the months of July and August unless such payment is authorized at an Executive Meeting attended by at least five (5) members of the Executive.

The Secretary-Treasurer shall present at the General Meeting in February an audited financial statement of accounts. Whenever required by the Executive or by the auditors, they/them shall produce any books and vouchers in their keeping belonging to the Branch.

The Secretary-Treasurer shall at Regular General Meetings validate members in good standing (Article 3 c) and make report to any Election Committee of the eligibility of any member wishing to stand for office (Article 9 c, 9 h).

The Secretary-Treasurer shall keep an inventory of all assets belonging to the Branch.

The Secretary-Treasurer shall maintain an updated list of all members and be responsible for ensuring new members are signed up. 

The Secretary-Treasurer shall ensure Article 12.19 as copied below from National APOC Constitution is followed

12.19   Each Branch shall provide annually to its members a detailed audited statement of revenues and expenditures certified by their duly elected auditors and shall submit a copy to the National Office of the Association.

12.19.1   The Year End Financial Statement must be submitted to National Office, with a copy to the Divisional Vice-President, no later than March 1st of each year.  Rebate cheques may be withheld pending receipt of the financial statements.  Branches who fail to submit their Statement by that time may lose their Branch status.

12.19.2   That all Branches use the National Revenues and Expenditures Report (NRER) instituted by the National Office for the purpose of recording monthly revenues and expenditures.

12.19.3   That an electronic copy of each Branches monthly NRER be forwarded monthly to the Divisional Vice-President and the National Secretary-Treasurer upon completion.  Branches who fail to submit the NRER for three (3) consecutive months or longer may have their monthly rebate cheques withheld until the delinquent reports are received by the National Secretary-Treasurer and Divisional Vice-President.

12.19.5   Each Branch shall ensure that their copy of the monthly bank statement is provided to their Divisional Vice-President and National Secretary-Treasurer.  Failure to do so for three (3) consecutive months or longer shall result in the withholding of their rebate cheques until the delinquent statements are received by the Divisional Vice-President and National Secretary-Treasurer.

Compile and publish all Amendments to Branch Constitution in a timely manner.

Article 6 - Branch Representatives

a)         "Part" of the Executive Committee shall consist of the following:

1)         Representative OMPP 

2)         Representative C&D - Ottawa

3)         Representative Sales & Serve / East Local Area / C&D Outaouais / Delivery Planning / Support Groups

4)         Representative Peterborough / Lindsey

5)         Representative Gananoque to Cobourg

b)         Duties of Branch Representatives

1)         They shall be part of the Executive of the Branch, and shall attend all Executive Meetings.

2)         Branch Representatives shall strive at all times to increase the strength and prestige of the Branch.

3)         Contact all new Members coming into the Branch and obtain a completed application for membership card and forward it to the Secretary-Treasurer of the Branch.

4)         Shall assist to resolve grievances or other matters of interest to the members who he represents.

5)         Shall make representation on behalf of the members within their responsibility.

6)         Shall protect and uphold the Collective Agreement.

7)         Shall make a report to the Branch President in writing of any and all complaints received and action taken, and shall make recommendations for the need to follow up on grievance process.  For any 24hr Notice meetings the 24hr Notice Process must be followed and the Checklist 24 must be used.

8)         Shall inform the Secretary-Treasurer of any retirement, death, illness of a member or of a member's family.

9)         Shall assist the President and the Executive of the Branch in all matters related to their perspective areas of responsibility, as determined by the Executive Committee.

10)       The positions of Branch Representatives shall be by democratic elections. The positions for Branch Representatives should be filled by persons working in the appropriate area or section of representation, (i.e.: C & D Representative from C & D)

Article 7 - Meetings

a)         Regular Meetings of the Ottawa District Branch will be held each month, except in the months of July, August, and December (Article 7 c).  Any meeting may be cancelled or postponed by consent of the Executive Committee.

b)         An attendance record shall be kept of all Regular and Special Meetings.

c)         The President and / or Executive shall be empowered to call an Emergency Meeting.

d)         The Membership of the Branch shall be notified in advance of the date of a General Meeting or Emergency Meeting.

e)         Seven (7) members shall constitute a quorum for all General Meetings which must include two (2) members of the Executive.  The count of 7 shall include members in the room as well as members from our Local calling in on the conference call line from other Canada Post depots”

f)          If a meeting fails to reach a quorum, the meeting shall count for attendance purposes.

g)         The order of business at all General Meetings shall be as follows:

1)         Minutes of previous meeting

2)         Business arising out of the minutes

3)         Correspondence

4)         Secretary-Treasurer Report (Financial)

5)         Committee and / or Consultation Reports

6)         Old Business

7)         New Business

8)         Election of Officers and / or Delegates

9)         Adjournment

 

Article 8 - Rules of Order Governing the Conduct at all Meetings

a)         The Chair shall not take part in debates while in the Chair, but should they/them desire to do so, shall call upon the Vice-President / Grievance Officer or any member to act as Chair, and will speak from the floor.  To regain the Chair, the Chair will make a formal request to the presiding Chair.

b)         The Chair shall decide all Points of Order and every member must take their seat when called upon to do so by they/them.  Any member questioning the ruling of the Chair may make their appeal at the meeting.

c)         In every case the ruling of the Chair must stand as judgement of the Branch unless overruled by the members present.

d)         Upon first rising to address any meeting, a member must give their name and state their area of work.

e)         To speak members must be recognized by the Chair.

f)         No member shall be allowed to speak to any motion or move an amendment after the Chair has put the question to a vote.

g)         A speaker will not be interrupted except on a point of order.

h)         The Rules of Order shall be consistent with those of the National Constitution as per Article 16.

Article 9 - Nominations and Elections

a)         Nominations and Elections of Officers shall take place at the October General Meeting following the National APOC Convention.

b)         Three members who do not intend to run for office will be elected at the October General Meeting to become the Election Committee.

c)         To be eligible for election, a candidate must have attended 2/3 of the scheduled General Meetings in the preceding 12 months (October to September).  General Meetings that are cancelled for any reason will be deemed to have been attended by all members.  Any member required to be on duty at the start of the meeting shall be deemed to be present providing that they/them notifies a member of the executive in advance. 

d)         It will be the Election Committee's responsibility to see that every member has had an opportunity to cast a ballot when such balloting is done by Conference Call or at Regular General Meetings.

e)          A National Officer should not hold any office in this Branch.

f)         The Secretary-Treasurer shall notify all eligible nominees before the 1st day of October.

g)         All nominees must signify their willingness to stand either at the time they are nominated or by letter to the Secretary-Treasurer if they are unable to attend the Nomination Meeting.

h)          The Term of Office for all positions will be for three (3) years or four (4) years if National APOC elections be changed from three (3) to (4) years

i)          Elections for PresidentVice-president / Grievance OfficerSecretary-Treasurer,Representative OMPPRepresentative C&D OttawaRepresentative Sales & Serve / East Local Area / C&D Outaouais / Delivery Planning / Support GroupsRepresentative Peterborough / LindsayRepresentative Gananoque to Cobourg shall be held the October after the National APOC Convention.

j)        The report of the Election Committee must be tabled immediately following the vote.

k)         Choice of Delegates to National Conventions will be based only on attendance to Regular General Meetings between Conventions, except for the President.  Attendance will be counted from last Convention to current year ending December prior to Convention.

l)        An Audit Committee of two (2) volunteer Branch members shall audit the Branch’s financials once a year.

m)         An election shall be declared null and void if any of the provisions of this Constitution have not been complied with.

n)         Officers shall be "Sworn In" following their election.

o)         All officers assuming office in this Association shall take the following oath:

"I do hereby, sincerely pledge my word and honour to perform my duties as an Officer of the Association of Postal Officials of Canada, Ottawa District Branch. I will attend, when able to do so, all Meetings including Executive Committee Meetings of which I shall be a member, and at the end of my term of office, I shall turn over to the Ottawa District Branch or my successor all properties or funds in my possession that belong to the Branch".

Article 10 – Gratuity and Expenses

a)         Any member authorized to act on behalf of the Ottawa District Branch will be reimbursed for all expenses allowed by the National Constitution, or :

1)         A member may use their private vehicle and will be entitled to a mileage allowance.  Mileage rates are based on the APOC National rates per km.  Members also have an option to rent a vehicle with Executive pre-approval.

2)         Hotel accommodations will be paid upon presentation of receipt, and a per diem will be paid.

3)         Any pre-approved time spent on behalf of the Branch will be taken as Union Billed.

b)         Executive Officers shall receive a gratuity. The gratuity is expressed in percentage of the maximum annual salary of an OP Level 1 (OP1) supervisor. The percentages are as follows for the Branch:

President                                                                     set at 10.6%

Vice- President / Grievance Officer                           set at 8.2%

Secretary-Treasurer                                                    set at 6%

All Branch Representatives                                        set at 2%

c)         Any member of the Executive Committee missing Regular General Meetings without a valid reason shall be deducted one ninth (1/9) of the honorarium per meeting missed. If a meeting is missed by an Executive member due to being on Canada Post Corporation business then that member will be credited with attending the meeting.

d)         Gratuities must be paid monthly by the National Secretary-Treasurer and deducted from the monthly rebate.

e)          The Executive is authorized to send upon the retirement, death or illness of a member or immediate family appropriate recognition.

f)           As required the Executive may purchase prepaid Visa cards to cover expenses associated with the Branch.  Once an expense is incurred the member must submit an expense report with receipts within three weeks. 

 

Article 11 - General By-laws

a)         The term of all elected Officers shall be from the 1st of January to the 31st of December, for a three (3) year term.

b)         The Branch year is always from January 1st to December 31st.

c)         Out of town members attending meetings shall be suitably reimbursed by the Branch.

d)          All amendments, additions or deletions to this Constitution require a notice of motion given in writing and a two thirds (2/3) majority vote by the members at the Regular General Meeting is required before such amendments, additions or deletions can be implemented.

e)         Financial and audit statements as well as Grievance documents are to be retained for 7 years before disposal.

f)        Constitution review and changes are to be completed as required.   

Last updated – June 16, 2017

Approved by Ottawa Branch Membership – September 19, 2017

(Note: The names below represent the Constitution Committee for 2017)

President – Damon Fletcher

Vice-President – Al Larocque

Secretary-Treasurer – Michael Rog